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Commercial Filming Guidelines


1. Approval Authority

The authority to approve commercial filming in reserved lands is given to the PWS Regional Managers (or delegate) for filming productions with a crew size less than 8 people (see schedule). All filming productions above this level should be referred to the PWS Commercial Visitor Services Officer.

The Regional Manager or the Commercial Visitor Services Officer may delegate approval authority to other relevant PWS staff, for consideration of special local requirements.

The approval can be granted following the completion of the application form with the provision of relevant information.

2. News of the Day (electronic and print) - Exempt

Television and print news of the day and current affairs will not require approval, a permit or the payment of filming fees. However television and newspaper media should be encouraged to contact the Senior Ranger prior to filming as a courtesy, to determine any special requirements, relevant management issues etc. The Senior Ranger should then follow the media guidelines as defined in the Media Policy.

3. Stills Photography

Stills photography which is associated with an advertising agency or is for advertising use, will require approval and a fee will be charged (see schedule of fees). All other still photography will not require approval.

4. Acceptable commercial filming activities

Commercial filming is acceptable if it portrays the area in a manner which is consistent with the objectives of this policy (including any conditions of approval) and the objectives of the PWS. Any variation from these objectives must be negotiated before approval is granted and be stated clearly in the conditions of approval.

Within World Heritage Areas the following additional conditions apply:

(i) The major factors to be considered when assessing the merits of applications for commercial filming in the WHA will be :

  • compatibility of such filming with the purposes of the WHA
  • environmental impacts
  • impacts on visitor services
  • safety of participants and spectators
  • availability of alternative venues outside the WHA

(ii) Filming will only be permitted in the Visitor Services or Recreation Zone or Mechanised Access Areas.

(iii) Structures will not normally be permitted to be erected in association with Commercial Filming. A pre-condition for erecting any temporary structure is that it be removed promptly upon completion of the event and the site be rehabilitated. A bond may be held against appropriate reinstatement.

5. Prohibited activities

Any filming activities must conform to the provisions of the National Parks and Reserves Management Act 2002 and Crown Lands Act 1976.

For example: vehicles may only be used on formed roads and in compliance with speed limits. Firearms, pets, domestic animals, damage to vegetation and disruption to park visitors are prohibited. Fires are only permitted in authorised fireplaces, and any constructions must be temporary and must not disturb the ground without specific approval.

However, in special circumstances an exemption to the provisions of these acts may be negotiated. The nature of the exemption must be included in the 'conditions of approval' (see filming agreement)

6. Booking the Filming Session

Twenty one days notice for Commercials, Production Films and Documentary production and seven days notice for Stills Photography( for advertising purposes) is preferred prior to the proposed commencement date. The PWS will require a brief rundown of the content and a filming schedule. If there is any doubt a full script can be requested.

Booking should be made via the Commercial Visitor Services Officer or the Senior Ranger in the management area concerned. The Senior Ranger should consult with the Commercial Visitor Services Officer for productions larger than category one. The Commercial Visitor Services Officer or the Senior Ranger should consult other relevant PWS staff to ensure availability of the proposed venue and supervisory personnel and to identify any relevant site management issues.

7. Filming Agreement

The attached filming agreement must be completed by the parties concerned. It must be completed even where fees have been waived.

Extra conditions of approval in response to local management issues, may be attached to this agreement at the discretion of the Commercial Visitor Services Officer, Regional Manager (or delegate).

Any other permits required for filming activities, such as, an Aerial Access Pass, should also be brought to the attention of the applicant, via the conditions of approval.

Following the completion of the approval form, a copy should be faxed to the PWS Commercial Visitor Services Officer, as an official record of the agreement, for filing.

8. Aerial Access

Filming crews wishing to land within a National Park or Reserve should identify this fact when applying for a 'Commercial Filming Agreement'. Normally helicopter landings will only be permitted for management purposes or activities in keeping with management objectives for the area or if otherwise approved by the Director National Parks & Wildlife (or delegate).

9. Fee charged

Under these guidelines, a fee should be charged for commercial filming according to the schedule of fees (attached).

The scheduled fee (or part there of) may be waived at the discretion of the PWS Commercial Visitor Services Officer (or delegate), for educational and tourism filming which is likely to increase appreciation, awareness and understanding of the natural or cultural environment and which benefits the objectives of the PWS. Filming that is sponsored by the Federal or Tasmanian Government Tourism Department(s), must supply proof of their support in writing to obtain a fee exemption. Applicants seeking a blanket fee exemption for tourism or educational 'Commercial Filming', should be directed to the Commercial Visitor Services Officer to obtain written approval.

10. Bond

A bond (or guarantee) may be required for the purposes of repairing any damage or cleaning up after the event. The amount will be determined in each case (at the discretion of the Regional Manager or the Commercial Visitor Services Officer), based on the activities proposed and the number of people and equipment involved.

11. Public Liability and Indemnity Insurance

Public Liability Insurance

The party (both fee paying and fee exempt) carrying out the photography or filming must carry a minimum of $10,000,000 public liability

Indemnity Insurance

The Department is not liable for any loss or injury incurred to the party carrying out the photography or filming in the Reserve. They must therefore carry indemnity insurance to cover themselves.

12. Payment

All fees collected from the application of this policy must be paid into the accounts relevant to the management area (or project) concerned. All fees collected will be used for the ongoing management and conservation of Tasmania's natural and cultural resources, National Parks and Reserves. A Tax Invoice will be forwarded once approval has been granted.

13. Previewing of the final film

Previewing of the final film product (in rough cut form) may be requested at the discretion of the Regional Manager to ensure that the area being filmed is portrayed in a manner consistent with the objectives of the PWS and the conditions of approval.

The Parks & Wildlife Service undertakes to provide a response to this previewing within 24 hours of the rough cut film/video being submitted.

14. Acknowledgement

The producers will be obliged to place the following in the credits, where credits are given:

Produced with the assistance of the Tasmanian Parks and Wildlife Service. or Produced with the assistance of the staff of the .....................National Park, Tasmanian Parks and Wildlife Service. or Filmed at the .................... National Park - Tasmania